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You don't need to learn AI. You need to hand it 5 jobs.
Five tasks any business owner can give an AI assistant this week. One example each.
Shubham Bapna · Added · Free
The 5 jobs to hand over
- First drafts: offers, emails, notices, captions
- Replies: customer and supplier messages
- Summaries: long chats, emails, meeting notes
- Translations: English to Hindi, Gujarati, Tamil and more
- Checking: errors in quotes, invoices and messages
Job 1: First drafts
Write a short WhatsApp message to our retailers announcing our Diwali offer. Business: [what you sell]. Offer: [offer details]. Valid till: [date]. Tone: warm and professional, no exaggeration. Keep it under 80 words and end with a clear next step: [call us / reply with order / visit showroom].
What you should get back: a draft to edit. You don't start from a blank screen.
Job 2: Replies
Paste a customer message (without their name or number) and ask: 'Draft a polite reply. Here are the facts: [stock, price, delivery date].' You give the facts. AI handles the wording. You read it and send.
That's the first part
Read the rest, free
Jobs 3, 4 and 5, plus the one rule that covers all five. Enter your email once and every guide on this site opens.
- Job 3: Summaries
- Job 4: Translations
- Job 5: Checking
- One rule for all five jobs
Job 3: Summaries
Summarise this conversation for a busy business owner. Give me: 1) what was agreed, 2) what is still pending and who owns it, 3) any dates, quantities or amounts mentioned. Use short bullet points. Conversation: [paste the email thread, WhatsApp group export or meeting notes, with personal details removed]
What you should get back: short bullet points under three heads: what was agreed, what is still pending and who owns it, and any dates, quantities or amounts mentioned.
Useful for long supplier threads and distributor group chats.
Job 4: Translations
Translate this message into [Hindi / Gujarati / Tamil / Marathi] for a [retail customer / karigar / delivery staff]. Keep it simple and respectful, the way a local shopkeeper would speak. Do not change product names, prices or dates. Message: [paste message]
What you should get back: the same message in the language you chose, with product names, prices and dates unchanged.
Have someone who speaks the language read it before it goes out.
Job 5: Checking
- Paste a quote and ask: 'Flag missing items, wrong units or unclear terms'
- Paste a notice and ask: 'Find unclear or rude lines'
- Paste a product listing and ask: 'What would confuse a buyer?'
- Always recheck anything AI flags, and anything it doesn't
- Totals: check them yourself, or ask AI for an Excel formula
One rule for all five jobs
Remove customer names, phone numbers and addresses before you paste anything. AI writes the first version. A human checks every word before it goes to a customer. That is the whole system.
Want 25 more prompts like these?
The free AI Starter Kit: 25 prompts for business owners.